Top Cost-determining Factors for SAP Business One Price in India | 2022

sap business one price in India

Your growing business needs automation and standardization of a few redundant processes. As a robust ERP system, SAP Business One (SAP B1) can effectively serve these objectives and streamline core business processes. It also controls every aspect of your enterprise ranging from customer management to sales and purchase to inventory management. You can get real-time reports in a secure way and enhance the value of your business over the period.

Do you want to give your company an SAP B1 advantage but having no idea of SAP Business One Cost in India? If yes then this post is for you. Read on to know the key factors that can determine the cost of SAP Business One in India.

Apart from the most visible costs of the licenses and annual maintenance, the SAP Business One software cost in India can be increased because of various features like implementation, data migration, hardware, and customization or add-on development for your business.
Here is an outline of a typical SAP Business One Hardware specifications to leverage the benefits of SAP B1-

  • OS- Microsoft® Windows 10 64 Bit (x64)
  • Database- Microsoft® SQL Server 2012 64 Bit (x64)
  • CPU- For 3-20 Users- 1x Intel® Xeon®E3
    • For 21-75 Users- 2x Intel®Xeon®E3
    • For More than 75 Users- 4x Intel®Xeon®E3
  • Between 12-32 GB depending on the number of users
  • HD Space- MS SQL Server- System Partition 100GB/Data Partition 100GB
  • Software- Microsoft® IE 10.0 or higher, MDAC 2.6 or above

Let’s evaluate some of the key factors that contribute to the cost of SAP Business One.


SAP Business One can integrate various ERP systems and functionality dynamically. It can provide more flexibility and scalability to your business irrespective of the size and model. If your existing system is compatible with SAP B1 then the cost gets reduced to an extent. A certified SAP integration partner can assist you in this aspect.

Number of Users

This is one of the most crucial factors to determine the cost of SAP Business One software. You need to keep hardware ready along with the customized software to meet the diverse requirements changing user numbers. Talking about the user license, SAP B1 has two types of licenses- Professional and Limited license. The limited license has limited functionality whereas the professional license has full functionality.

What’s more, SAP B1 has a starter package, known as the “lite” version, which is useful for up to five users. This version does not include service or manufacturing. It is better to consult your SAP partner to know more about this version and one-time as well as subscription costs per user. You can also get an insight into the most suitable license based on the number of users.

Also ReadHow much does SAP Business One Cost?


It is possible that SAP B1 software that you have purchased may require minor to major modifications or alterations to meet your business needs effectively. It leads to buying additional add-ons. You can consult a preferred SAP partner for add-on development and customization of your existing SAP B1 package.


The choice of a database is a major cost-determining factor. For example, small and mid-sized enterprises can opt for a more stable and generic database, whereas larger companies need a more powerful and highly secured database for extensive data resources. There is quite a difference between the cost of a generic and powerful personalized database.

SAP Business One is fine with SAP-owned HANA and Microsoft SQL. However, HANA is a lot faster and more reliable than SQL. As a result, HANA costs fairly high than SQL database.

Maintenance Cost

Annual maintenance cost ranges between 15% to 22% and it is based on the software cost as well as other aspects. Every year, the developer can release new features while upgrading the software and you need to maintain the server regularly for ensuring high performance. You can, however, negotiate the rate by considering AMC, and paid it for several years in advance.

Consultant’s Expenses

In India, the consultant’s expenses are charged as per fixed or monthly fees. On-site consultation may costlier than remote consultation. You can ask for a free-trial period with the customized ERP software developer to reduce the consultant’s cost significantly. Consultant’s expenses are among the first few payments you make for integrating SAP B1 software into your business system.

Apart from these factors, some additional costs like government taxes and legal expenses can also be the cost-affecting factors for integrating SAP B1 software into your business system.

(Considering all these aspects, SAP Business One price in India can range between INR 10 Lakhs* (5 users) to INR 50 Lakhs* (100 Users))

Concluding Lines

It is fair to mention that the cost of customized SAP B1 software is variable as per your business requirements and industry needs. This Customized sap business one price is influenced by all the factors that we have discussed here and some other factors.

It is always beneficial to consult a reputed and reliable SAP Partner to know the exact sap business one price for your enterprise. Alternatively, you can send us the requirements at to get the quote for a custom SAP B1 software development and installation.

As a trusted SAP Partner, we can come up with the best-in-class SAP B1 software and offer 360-degree services from customization to installation and maintenance to technical assistance at affordable rates. We ensure the utmost security of data with excellent performance. With vast experience in developing tailored SAP B1 solutions for various industry sectors including retail, manufacturing, dairy, and capital goods, we can build feature-rich software that can keep your enterprise ready for the future.