The digitization of production processes has ceased to be a luxury for large companies and has become a necessity in the business world. However, for its implementation, it is essential to organize the workflows or workflows, which you can achieve through SAP Workflow Management.
At present there are different technologies that allow:
- Standardize work activities
- Establish clear responsibilities
- Automate tasks and connect them as part of a defined strategy.
Ideally, these technological tools have to be part of the same platform, so that they can be combined to work in a more agile way, and thus obtain better results.
SAP Workflow Management Features
A workflow is a sequence of activities or connected tasks that are planned and carried out to achieve a specific result; that is, a specific tactic within a grand strategy.
Likewise, the workflows can be sequential or parallel, it all depends on whether they are part of a general plan or if they are only going to affect one of the areas of the company.
Regularly, they have variations in their execution, which is due to their flexibility: by showing the processes in real-time, they give the possibility of correcting errors, making modifications in the face of unforeseen events, or taking advantage of momentary opportunities.
There are three types of SAP Workflow Management:
Handbook: It is carried out on paper: by means of notes, agenda, and handwritten signatures that are physically transmitted between the different areas of the business.
Semi-Automated: Only some parts or stages of the work are digitized and programmed.
Automated: It is executed thanks to a business platform such as an ERP, where tasks are digitized to give them continuous monitoring, which in turn makes human, material, and financial resources more efficient.
The most important thing about this way of organizing work is that innovative processes are triggered, either in a new project or as part of those already in operation. This generates value for the company and provides better experiences for its internal and external users (customers, suppliers, consultants, etc.).
Advantages of SAP Workflow Management
For workflows to work optimally, processes must be results-oriented.
Therefore, the best option is to have software to create, execute and manage workflows. SAP Workflow Management is an ideal option in this regard, since it especially offers the following advantages:
Greater Efficiency: Increases the level of automation, which makes tasks easier for workers, who can focus on more specific aspects where the human factor is key. In fact, they can access digital tasks from anywhere, as well as execute and review them easily.
Greater Agility: Adapt day-to-day processes to ever-changing operational needs. It also creates process innovations to support new business models and resolves business disruptions, making the business more resilient and flexible.
Greater Solidity: Provides the ability to monitor and manage results, as well as ensure compliance with company and industry policies and regulations.
Recommendations to Optimize SAP Workflow Management
Here are 3 tips for any company to take advantage, step by step, of automating the workflows that are already operating.
Start with well-defined day-to-day tasks
The ideal activities to establish workflows are those that follow certain patterns, steps, sequences, and rules.
If the tasks are iterative, a platform like SAP Workflow Management can ensure that the workflow is done, every time, in the right order, and with the participation of the right people, always based on the right information and within the given time frame.
Increase Automation Rate
A software with sufficient and integrated tools is enough to automate tasks and manage the result of each one of them, so that it is added to the global process of the company. The general idea is to save time and effort.
Automate the execution of efficient workflows
The ideal of workflows is that, based on the previous steps and the collaborative work between the different areas of the company, the chosen system automatically executes one or several tasks without human intervention.
In this way, the company that carries out a correct implementation and execution of workflows obtains great benefits and, at the same time, pays for the digital transformation of the sector in which it participates.
At Silver Touch, we have an expert team in the implementation of SAP Workflow Management for growing companies. Contact us and request a Demo to learn about our implementation process and see how our ERP adapts to the data and objectives of your business.